Description Gallatin County Offsite Budget Hearing June 18, 2015
Date 6/18/2015 Location County Commission
Time Speaker Note
8:28:49 AM These log notes provide only a part of the official record. The remainder of the official record is in the audio recording of the meeting per Section 2-3-212, MCA. The audio recording is available upon request.
9:05:10 AM Chairman White Reconvene to meeting. Call to Order. Present were Commissioners White, Skinner, and Seifert, Finance Director Ed Blackman, CAO Jim Doar, HR Director Cynde Hertzog, Finance Coordinator Justine Swanson, Payroll/HR Accounting Coordinator Michelle Bossert, and Acting Clerk to the Board Mary Miller
9:05:31 AM Chairman White Announcement: Reminder to the public that the meeting is being recorded.
9:07:07 AM Chairman White There was no public comments on any matters within the Commission's jurisdiction.
9:08:01 AM Finance Director Ed Blackman Status after Day One- Status of Revenues and Expenses - Review of Outstanding 6-17 Decisions. It was noted that $5,000 was approved for the County Attorney copy machine reserve on June 17, 2015. After looking at the Capital Outlay it was noted that it was $3,000 for the copier and $2,000 for a computer for a new employee, and the new employee went into the Parking Garage therefore, only $3,000 should have been approved. A new motion was recommended for that reduction.
9:08:43 AM There was no public comment.
9:08:46 AM Commissioner Seifert I would move to reduce that item, line 37 copy machine reserve down to $3,000.
9:08:54 AM Commissioner Skinner Second
9:08:56 AM Board discussion including Ed Blackman. It was suggested that the $2,000 be put in the Parking Garage.
9:09:09 AM Motion passed unanimously.
9:09:28 AM Finance Director Ed Blackman New item- Youth Probation-Montana Family Wrap Around proposal of $15,360
9:10:52 AM Discussion and Questions
9:11:47 AM Chairman White Court Services- Pre Trial Officer $25,973- Travel/Training grant/IT $16,958
9:11:57 AM Court Services Director Steve Ette Presentation
9:14:14 AM Board discussion including Ed Blackman and Steve Ette
9:23:38 AM Public comment IT Director Peter Martinson
9:24:35 AM Commissioner Skinner I'm gonna to move to put the Pre Trial officer request in the Parking Garage.
9:24:41 AM Commissioner Seifert Second
9:24:44 AM Board discussion
9:24:54 AM Motion passed unanimously.
9:25:03 AM Commissioner Skinner I would like to move to take $12,000 out of the other requests and fund the balance realizing that we are going to have to fund it probably next year at some amount, the licensing.
9:25:21 AM Chairman White So what's your motion then?
9:25:23 AM Commissioner Skinner It would be to fund that request at $4,958 and not fund $12,000 which was for the licensing of the new product, which we really don't know what that is and we wouldn't have to pay that until probably next budget anyway, right?
9:25:43 AM Finance Director Ed Blackman It will all depend on what product comes up, and I think we can work within the $80,000 at least for this year.
9:25:52 AM Commissioner Seifert Second
9:25:56 AM Board discussion including Ed Blackman
9:26:59 AM Motion passed unanimously.
9:27:06 AM Chairman White DUI- Operations ($5,769)
9:27:11 AM Board discussion including Ed Blackman
9:27:37 AM There was no public comment.
9:27:53 AM Commissioner Seifert I would move to change the Operations budget for DUI from the startup to the request.
9:28:01 AM Commissioner Skinner Second
9:28:04 AM Motion passed unanimously.
9:28:07 AM Finance Director Ed Blackman Facilities- Adjustments $41,550
9:28:35 AM There was no public comment.
9:28:42 AM Commissioner Skinner Move to fund the Facilities request.
9:28:45 AM Commissioner Seifert Second
9:28:48 AM Motion passed unanimously.
9:28:58 AM Finance Director Ed Blackman Finance- Reclassification $4,107
9:29:41 AM There was no public comment.
9:29:46 AM Commissioner Skinner Move to approve the Finance request.
9:29:51 AM Commissioner Seifert Second
9:29:54 AM Motion passed unanimously.
9:30:08 AM Finance Director Ed Blackman Fire-Capital reserve $10,000
9:30:41 AM County Fire Warden Kerry O'Connell Presentation
9:30:57 AM Board discussion including Ed Blackman
9:31:22 AM There was no public comment.
9:31:27 AM Commissioner Seifert I would move that we move the proceeds from the sale of the fire truck over into the Capital reserve program.
9:31:36 AM Commissioner Skinner Second
9:31:39 AM Motion passed unanimously.
9:31:44 AM Finance Director Ed Blackman GIS-Eliminate Grant (30,000), Prof. Services-New $5,000, Reserve $2,530
9:31:52 AM GIS Analyst Frank Dougher Presentation
9:35:30 AM Board discussion including Frank Dougher, Ed Blackman, and Jim Doar
9:38:55 AM Public comment Planning Director Sean O'Callaghan
9:40:01 AM Commissioner Skinner Move to eliminate the grant.
9:40:06 AM Commissioner Seifert Second
9:40:26 AM Motion passed unanimously.
9:40:29 AM Commissioner Skinner I will move to fund the professional services.
9:40:36 AM Commissioner Seifert Second
9:40:50 AM Motion passed unanimously.
9:40:52 AM Commissioner Skinner I would move to fund the reserve account out of one time revenue, maybe PILT or whatever Ed (Blackman) thinks.
9:41:01 AM Board discussion including Ed Blackman
9:42:19 AM Commissioner Seifert Second
9:42:25 AM Motion passed unanimously.
9:42:31 AM Commissioner Skinner I would suggest that we retain Allen Armstrong's position but not fund it for a year.
9:42:43 AM Board discussion including Jim Doar and Frank Dougher. It was requested by Jim Doar that this item be placed in the Parking Garage.
9:46:17 AM Public comment 911 Director Kerry O'Connell, Planning Director Sean O'Callaghan, and Frank Dougher
9:48:05 AM Commissioner Skinner I'll move to retain the position in GIS and put the funding for one year into the Parking Garage.
9:48:16 AM Commissioner Seifert Second
9:48:19 AM Board discussion including Ed Blackman
9:49:11 AM Motion passed unanimously.
9:49:15 AM Board discussion including Ed Blackman
9:50:34 AM Finance Director Ed Blackman Haz Mat- $420
9:50:49 AM There was no public comment.
9:50:55 AM Commissioner Seifert I would move to fund the Haz Mat budget at $420.
9:51:01 AM Commissioner Skinner Second
9:51:03 AM Motion passed unanimously.
9:51:28 AM Finance Director Ed Blackman Human Resources- Classification System $18,000
9:51:48 AM HR Director Cynde Hertzog Presentation
9:52:48 AM Board discussion including Ed Blackman
9:54:07 AM Public comment Planning Director Sean O'Callaghan
9:55:13 AM Commissioner Skinner I'll move to fund the HR request out of PILT.
9:55:17 AM Commissioner Seifert Second
9:55:20 AM Board discussion
9:55:36 AM Motion passed unanimously.
9:55:40 AM Chairman White ITS- Move to new location (vacant space coverage) $108,870, Additional Operating Costs $12,118
9:55:47 AM IT Director Peter Martinson Presentation, submitted a breakdown of the ITS request labeled Exhibit A, 6-18-2015
10:03:21 AM Board discussion including Ed Blackman, and Peter Martinson
10:06:13 AM Public comment GIS Analyst Frank Dougher
10:08:20 AM Commissioner Skinner I'm gonna to move to deny the new office space request except for $4,500, which would allow them to relocate a couple offices to Guenther.
10:08:34 AM Commissioner Seifert Second
10:08:35 AM Board discussion
10:09:25 AM Motion passed unanimously.
10:09:44 AM Commissioner Skinner I'll move to approve the additional operating costs.
10:09:55 AM Commissioner Seifert Second
10:10:00 AM Board discussion
10:10:32 AM Motion passed unanimously.
10:10:40 AM Finance Director Ed Blackman PILT- Northern Rocky Mtn. Eco $10,000, ITS $196,594
10:10:51 AM Commissioner Seifert I'll move to approve the Capital Carryover from PILT.
10:10:57 AM Commissioner Skinner Second
10:11:02 AM Motion passed unanimously.
10:11:21 AM Finance Director Ed Blackman Road- Personnel-parts technician $3,090
10:12:39 AM Road & Bridge Superintendent Bill Brownell Presentation
10:12:58 AM There was no public comment.
10:13:02 AM Commissioner Skinner I'll move to maximize the road millage.
10:13:06 AM Commissioner Seifert Second
10:13:07 AM Board discussion
10:13:22 AM Motion passed unanimously.
10:13:27 AM Finance Director Ed Blackman Road- Reclassification
10:13:43 AM Commissioner Seifert I'll move to reclassify the parts technician.
10:13:49 AM Commissioner Skinner Second
10:13:53 AM Motion passed unanimously.
10:14:02 AM Finance Director Ed Blackman Justice Court- Personnel $1,168, Operations $1,651
10:14:12 AM Justice Court Executive Assistant Erin Morrison Withdrew both requests.
10:14:43 AM There was no public comment.
10:14:57 AM Board discussion including Ed Blackman
10:15:15 AM Commissioner Seifert I would move to remove the Justice Court's request.
10:15:20 AM Commissioner Skinner Second
10:15:22 AM Motion passed unanimously.
10:15:26 AM Finance Director Ed Blackman Library- Operations-rounding $7
10:15:44 AM There was no public comment.
10:15:58 AM Commissioner Seifert I'll move to approve the rounding of the Operations in the Library.
10:16:03 AM Commissioner Skinner Second
10:16:05 AM Motion passed unanimously.
10:16:11 AM Finance Director Ed Blackman Park- Personnel $10,460, Operations $64,618
10:16:37 AM Parks Coordinator Mike Harris Presentation
10:19:24 AM Board discussion including Mike Harris, and Ed Blackman
10:22:23 AM Public comment Health Officer Matt Kelley and Frank Dougher
10:25:19 AM Commissioner Skinner I'll move to approve the $10,460. in personnel for Parks.
10:25:26 AM Commissioner Seifert Second
10:25:30 AM Board discussion including Mike Harris
10:32:27 AM Motion passed unanimously.
10:32:33 AM Board discussion including Ed Blackman
10:32:53 AM Commissioner Skinner I'll move to fund the $64,618 in Operations but to take $37,000 of that as one-time expense in PILT.
10:33:08 AM Board discussion including Ed Blackman
10:33:54 AM Commissioner Seifert Second
10:33:57 AM Board discussion including Mike Harris
10:37:07 AM Motion passed unanimously.
10:37:10 AM Chairman White Planning- Program Assistant $46.575, Increase-Assoc. Planner $5,638, Increase-Lead Program Assistant $1,496, Increase- Assoc. Planner $633, Hiring flexibility $828
10:37:15 AM Finance Director Ed Blackman Comments
10:37:40 AM Planning Director Sean O'Callaghan Presentation
10:41:03 AM Discussion between Ed Blackman, Sean O'Callaghan, and Jim Doar
10:44:10 AM There was no public comment.
10:44:16 AM Commissioner Skinner Move to approve all the Planning requests and to authorize the personnel increases.
10:44:28 AM Commissioner Seifert Second
10:44:31 AM Motion passed unanimously.
10:44:37 AM Board discussion including Ed Blackman
10:45:33 AM Recess
10:56:42 AM Chairman White Reconvene to meeting.
10:56:46 AM Finance Director Ed Blackman Local Water Quality District- Staffing $159
10:57:24 AM Commissioner Skinner Move to approve the LWQD request.
10:57:27 AM Commissioner Seifert Second
10:57:29 AM There was no public comment.
10:57:32 AM Motion passed unanimously.
10:57:35 AM Finance Director Ed Blackman Open Lands- Decrease temporary salaries ($4,358)
10:57:57 AM Commissioner Seifert I would move to decrease the Open Lands budget for the temporary wages.
10:58:06 AM Commissioner Skinner Second
10:58:06 AM There was no public comment.
10:58:13 AM Motion passed unanimously.
10:58:20 AM Finance Director Ed Blackman Northern Rocky Mountain Economic Development $10,000 increase out of PILT
10:58:44 AM Board discussion including Ed Blackman
10:58:58 AM There was no public comment.
10:59:03 AM Board discussion
11:00:28 AM Commissioner Seifert I would move to fund Northern Rocky Mountain District one time for $10,000.
11:00:37 AM Commissioner Skinner Second
11:00:41 AM Board discussion
11:01:23 AM Motion passed unanimously.
11:01:34 AM Chairman White Youth Counselor-new (Family Wrap Around) $15,360
11:01:41 AM Board discussion including Ed Blackman
11:02:45 AM There was no public comment.
11:02:50 AM Board discussion including Ed Blackman
11:03:08 AM Commissioner Skinner I'll move to approve this request at $8,000.
11:03:13 AM Chairman White So your $8,000 would be $3,360 of the $8,000 goes towards the mileage?
11:03:22 AM Commissioner Skinner Correct
11:03:26 AM Chairman White So it's reducing it, $15,360 to $8,000?
11:03:31 AM Commissioner Skinner Ed (Blackman) could we do this as one-time because we are going to be re-negotiating the contract next year, right? So then we could roll that into a new contract.
11:03:46 AM Finance Director Ed Blackman Right
11:03:49 AM Commissioner Skinner I would move to do that under one-time expense.
11:03:54 AM Commissioner Seifert Second
11:04:02 AM Motion passed unanimously.
11:04:20 AM Finance Director Ed Blackman Capital Outlay Overview
11:12:07 AM Discussion and Questions
11:13:20 AM Finance Director Ed Blackman Special Districts Overview
11:14:27 AM Discussion and Questions
11:23:02 AM There was no public comment.
11:24:08 AM Meeting adjourned.
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